Posted on January 21, 2009 - by Russell

TLBAA General Membership and Board of Directors Meeting

TLBAA General Membership Meeting

and Board of Directors Meeting

January 16, 2009 – Fort Worth, Texas

The General Membership meeting of the TLBAA was called to order by COB, Dr. Fritz Moeller.

He requested that there be a moment of silence in honor of past COB-Bob Moore and Col. Eddie Wood.

Secretary Scott Simmons called the roll. All Directors were present with exception of the following three Rodney Lind, Jim Johnson and Col. Fraser West. There was about 125 guest present at the General Membership Meeting.

The minutes from the 2008 General Membership meeting were reviewed by the directors before being presented for approve as presented. Minutes were approved.

The Annual Chairman’s Address was give by Dr. Fritz Moeller. Highlights follow…

·         Financials given to the board monthly after several setbacks. Including not having good financial numbers when we started. Hiring two accountants that we end up have to be fire.

·         Now have an on-site CPA working part time in the office.

·         Hoping to be able to carry out search for an Executive Director

·         Have cut staff to save money on salaries and benefits

·         Under gone a IRS audit and passed without a problem

·         The TLBAA Foundation is stilling under IRS review but do not anticipating any problems with the audit.

·         TLBAA is solvent, not as good as would like to be but solvent

o   Investment accounts & holding are strong

·         King & Spindor

o   Have hired a collections attorney

o   Financials would look better if we can collect the money they owe.

o   Have found some of their assets and will be trying to collect

·         The Board appointed three department heads that report into selected board members.

·         Special Events Department

o   World Show will be in June at the Justin Arena

o   West Sale making money – December Sale made $9,900

o   Horn Showcase was profitable

o   The Premier Heifer Sale should produce a nice profit

·         Trails Magazine

o   Have taken some cost saving measures

o   Show good income ($40,000 ad sales) for next month’s Herd sire issue

·         Registrations & Transfers

o   He stated according to Melanie the numbers were holding steady

o   New members last month were 30-33

·         Election Results

o   Gary Cole                 

o   Jim Johnson

o   Randy Briscoe

o   Glen Lewis

o   Richard Spooner

o   Justin Hansen

·         The new directors will be seated at the afternoon Board meeting

·         Dr. Moeller Thanked each board member and they were presented with a gift as a thank you for their service

The Affiliate Presidents meeting report was presented by Charlie Beunger.

·         Sales were discussed

·         Affiliates responsibility on submitting show results

·         Each President gave a report on their affiliate

·         Affiliates feel there has not been communication between them and this administration

·         Would like more time for the meeting, an hour is just not enough time.

·         The affiliates were asked to review the affiliate rules and give feed back to the committee.

Special Events Coordinator, Allison Chipman gave the Show Committee report.

·         World Show dates set for June 17-20 2009 at Will Rogers Coliseum’s John Justin Arena

·         Planning fund raising activities

·         Need to get together in a forum for discussion maybe at the World Show. To discuss setting goals, health of the show circuit

·         ’09 World Show needs to be self-funding

Dr. Bob Kropp gave the Breed Advisory Committee report.

·         There was no activity in 2008 because of low participation and low funds

·         Thanked the Braswell’s for the seminars that they hosted earlier in the year

·         He noted that he personal felt that the association needed an ongoing educational program. It was an association responsibility.

·         Participation and funding is what was needed

Trails Report by Ms. Cantrell

·         Thanked Dr. Moeller

·         Thanked Dr. Bob Kropp

·         Rick Fritsche & Carolyn Hunter are working on commissions

·         December issue – cut cost by using lighter paper weight – saved about $8000 on printing cost

·         Should result in a saving on postage

·         Sales slow

·         February issue thick and nice - $40,000 in advertising

·         July – cover auctioned off at the banquet

CPA Report by the TLBAA CPA

·         Completed the annual audit for the year ending 6-30-08

·         Reviewed accounts

·         He explained some of the changes to the financial sheet

o   Law suit award was moved

o   Foundation is still under review by IRS but he perceives no problems

o   TLBAA had a pretty big loss on stock investments

o   He noted that the stacks were on the sheet at their “marked to market value” which is what they were valued at on the date the report was produced.

o   The land has a value at around $3-4 million but can’t be shown at that, accounting laws require that it be listed at its “historic price” which $108,000.

o   TLBAA financials are okay but they are not good.

o   It has been a struggle to get the financials in order after all that the association has been through in the last 18 months.

  At times the meeting did get heated with discussions about the finances and rules. If you would like more details about the meeting I would suggest that you go to the TLBAA website and read the court reports minutes of the meeting. They will be posted there in a few weeks.